Lending regulations

The following HU library lending regulations are valid as of September 1st 2018

Article 1 Borrowers

There are various memberships:

  1. HU students and employees with an HU-account, are automatically registered.
    HU students may borrow items by presenting their student card or HU library card.
    HU employees receive a bar code at the library desk and are able to borrow using this code.       
  2. People connected to the HU, without an HU-account, may register free of charge.
    HU course members: by showing proof of identity and a valid student card or certificate of enrolment.
    Alumni: by showing proof of identity and a (copy of) diploma.
    Former HU employees: by showing proof of identity.
  3. Students and employees of the Utrecht University (UU) may register free of charge.
    University students: by showing proof of identity and a valid student card.
    University staff members: by showing proof of identity and their University library card.
  4. Secondary school pupils:
    They may register free of charge by showing proof of identity and address.       
  5. Libraries:
    Other libraries may request HU publications for their own members. School libraries may place loan requests. Pupils collect the item(s) themselves.
  6. Other library users:
    Others may register by paying an annual membership of € 25,00 and by showing proof of identity.

Only membership group 1 has access to the digital collection of the HU library.

Membership costs Borrow at the HUB Access borrower information
Access databases Inter library loan Borrow at the University Utrecht Library
HU-student with HU account            Free of charge Yes Yes Yes Yes Yes
HU-employee with HU account Free of charge Yes Yes Yes Yes Yes
People connected to the HU without an HU account  Free of charge Yes  Yes  No  Yes  No 
UU student Free of charge Yes Yes No No Does not apply 
UU employee            Free of charge Yes Yes No No Does not apply
Secondary school pupils Free of charge  Yes  No  No  No  No 
Library (Other libraries or school libraries) Free of charge Yes No No No No
Other library users            €25,00 per year Yes Yes No Yes No

Table: facilities per membership.

Article 2 Borrowing policy

  1. The number of items which may be borrowed is limitless.
  2. It is not permitted to lend borrowed items to third parties.

Article 3 Lending period and renewal

  1. The HU library has three lending periods: 28 days, week loan and day loan. Day loan items must be returned the same day, before the HU library in question closes.
  2. Borrowed items may be returned at both HU library locations.
  3. The lending period of a publication can be renewed 12 times, or until another borrower reserves the publication.
  4. If the lending period is exceeded, a fine will be charged, see article 4.

Article 4 Fine system

  1. If the lending period is exceeded, the HU library charges a fine of € 0.30 per item per working day. The fine for day loan items is € 2.50 per item per working day.
  2. A month after exceeding the lending period, standard replacement costs will be charged. For books this is € 45, for journals € 10 and for other materials € 25. If there is no response to this bill, administrative costs of  € 5 per item will be added.
  3. When an outstanding amount is owed of € 30,00 and up, the borrower is no longer allowed to borrow, renew or reserve publications until the amount is paid.   

Article 5 Reservations

  1. Publications that are either available at the HU libraries or checked out can be reserved free of charge.  Reserved items will stay on hold for 5 working days, from the date of notification.

Article 6 Borrowing at the Utrecht University Library (UUL)

  1. HU students and staff may borrow material from the Utrecht University Library on the basis of an agreement between the HU Library and the Utrecht University Library. Registration takes place individually once material is actually borrowed and not beforehand. The HU student card (for students) or the facility card ( for staff, as well as the HU Library card) and personal and address identification are required upon registration.

Article 7 Interlibrary loan (IBL)

  1. If a requested publication (book or magazine article) is not available at any of the HU libraries, it is possible to put in a request for publications or copies from magazine articles at other libraries.
  2. Requesting books and articles is free of charge for (temporary) HU employees. Other borrowers pay € 6,00 for a book or article request.
  3. The costs of an interlibrary request from a library abroad are €17. Please note: a book requested from a library abroad is for inspection at the HU library only.

Article 8 Responsibility

  1. The person in whose name items are borrowed, remains responsible for the items.
  2. The borrower has to pay the replacement costs for lost or damaged items. If there is no response to our notifications, administrative costs will be added to the bill.   
  3. The HU library is not responsible for damage caused by borrowed items.
  4. No rights can be derived from our notifications, these are part of the HU Library service.

Article 9 Additional provisions

  1. The HU library is responsible for protecting the borrower's personal information, according to the rules and regulations stated in the "Wet bescherming persoonsgegevens”. (As of May 25th 2018, the "Algemene verordening gegevensbescherming" applies)   
  2. In cases where these regulations do not apply, the management team of the HU library will decide.

Reserve or extend loans